Features
Explore the project management, documentation, time tracking, and collaboration features built into Tasks.
Project Boards for Every Workflow
Create a dedicated board for each project, client, product, or team. Tasks keeps notes, tasks, to dos, and links together so context is always close.
- Unlimited personal boards with custom icons and emoji for quick visual identification
- Four item types per board: notes, tasks, todos, and bookmarked links
- Inline search, filters by type, priority, and due date across all boards
- Drag-and-drop reordering with real-time persistence
Kanban Board View
Switch any board into a visual Kanban layout. Drag cards between status columns to track progress at a glance. Perfect for sprint planning, content pipelines, or any stage-based workflow.
- Custom columns like Backlog, In Progress, Review, and Done
- Drag-and-drop between columns with automatic status updates
- Priority badges and due date indicators on every card
- Toggle between Kanban and list view instantly
Technical Notes and Documentation
Write rich documentation with Markdown support, code snippets with syntax highlighting, and structured content. Attach notes directly to boards so context never gets lost.
- Full Markdown editor with live preview and formatting toolbar
- Syntax-highlighted code blocks for 30+ languages
- Keep notes beside the tasks they support, so you do not need a separate docs tool
- Quick search across all notes with instant results
Tasks and To Dos with Context
Track everything from simple checklists to detailed multi step work with priorities, due dates, descriptions, and private notes.
- Priority levels (low, medium, high, urgent) with color-coded badges
- Due dates with overdue highlighting and calendar sync
- Rich text descriptions and private notes per task
- Quick-add with natural language: type a title and hit enter
Pomodoro Timer and Focus Mode
A built-in Pomodoro timer that links directly to your tasks. Enter Focus Mode for distraction-free deep work, track your sessions, and build productive streaks over time.
- Classic Pomodoro cycles: 25 min work / 5 min break, fully customizable
- Focus Mode hides everything except the timer and your current task
- Session history and time tracking linked to specific tasks
- Audio notifications and streak tracking to build consistency
Calendar Sync and Scheduling
Every task with a due date can be synced to your preferred calendar app. Export boards as iCal feeds and never miss a deadline, whether you use Apple Calendar, Google Calendar, or Outlook.
- One iCal (.ics) feed for every board, ready for any calendar app
- Built-in calendar view to visualize tasks across days and weeks
- Automatic sync: add a due date and it appears in your calendar
- Works with Apple Calendar, Google Calendar, and Outlook
AI Assistant for Project Work
Use AI to create tasks, summarize notes, classify items, and brainstorm ideas, all with board context and voice input.
- Context-aware: the AI sees your current board's tasks, notes, and structure
- AI Quick Add: describe a task in natural language and it creates the right item type
- Voice input with speech-to-text for hands-free task creation
- Use your own API keys, avoid lock in, and switch providers when you need to
Team Collaboration
Go from solo productivity to team collaboration. Create shared team boards, invite members with role-based permissions, and keep everyone aligned with real-time updates and activity feeds.
- Create team workspaces and invite members via email or link
- Role-based access: Owner, Admin, and Member with granular permissions
- Shared Kanban boards, flowchart views, and Google Drive integration
- Real-time activity feed and email notifications for mentions
Integrations That Fit Your Stack
Connect GitHub, Discord, Google Drive, and your calendar so project updates stay in sync with the tools you already use.
- GitHub: link repos, view commits, and reference issues directly from boards
- Discord: webhook-based notifications for task updates and team activity
- Google Drive: attach and browse files from your team's Drive
- Calendar: iCal export for any board with due-dated tasks
Workspace Search
Search across boards, tasks, notes, and links from one command style search bar. Move through your workspace faster without leaving the keyboard.
- Open with Ctrl+K or F from any page
- Searches across all boards, items, and notes simultaneously
- Click a result to jump directly to the item's detail modal
- Keyboard-first: navigate results with arrow keys and enter